Multiple project overview
My Projects becomes the L2 entry point. Mentors can scan every assigned project before opening a focused interview workspace.
B3 · Interview
Interview Setup & Outcome
From approved project visibility and applicant shortlisting to mentor scheduling, applicant confirmation, interview notes, and outcome submission.
Prerequisite · A1
Project Approved
Completed in A1 Project Requests. Approval makes the project visible in the assigned mentor’s My Projects list.
A1
Prerequisite · A2
Programme Mapped
Completed in A2 Programme Creation. Mapping makes the approved project available for applicant shortlisting.
A2
B3 · Step 1
Shortlist Applicants
Use the existing single-application action or select multiple applicants from the project.
L2–L3
B3 · Step 2
Review Outcome
Receive the mentor’s submitted outcome and continue to offer, rejection, or project rematch.
L3
Step 1
See Approved Project
Open My Projects to see the approved project before applicants are shortlisted.
L2
Open My ProjectsStep 2
Review Profiles
Review the applicant profiles sent by IO for the project.
L3
Step 3
Set Up Interview
Send one fixed slot, share up to five slots, or skip portal scheduling.
L3
Step 4
Submit Outcome
Capture notes and scores, then submit the recommendation to IO.
L3
Step 1
Receive Invitation
See the interview invitation and any slot options for the application.
L1
Step 2
Review Slots
Review the fixed slot or shared slots; occupied options remain visible but disabled.
L2
Step 3
Respond
Confirm one slot or request a change when none of the options works.
L3
Step 4
Attend Interview
Use the confirmed schedule and meeting details to attend the interview.
L3
Interview record lifecycle
Each Interview record has one primary status. Scheduling choices and applicant responses move the same record through this lifecycle.
Interview
Primary status
The status shown on the Interview list and detail page.
- 1 · Pending SetupThe mentor has received the shortlisted applicant but has not selected a scheduling option.
- 2 · Awaiting Applicant ResponseA fixed slot or shared slot options have been sent. If scheduling is skipped, the record moves directly to Notes Pending.
- 3 · ScheduledThe applicant has confirmed one interview slot.
- 4 · Change RequestedThe applicant needs another time. The record returns to Awaiting Applicant Response when replacement slots are sent.
- 5 · Notes PendingThe interview has taken place, or portal scheduling was skipped. The mentor can save notes and evaluation as a draft.
- 6 · Outcome SubmittedThe mentor has submitted the completed interview outcome to IO.
Before & After
Mentor · My Projects functionality confirmation
Compare the current single-project execution screen with the updated two-page Mentor workspace. Drag the divider to confirm how project discovery, interview work, and schedule visibility have changed.
After · Updated
Before · Current
Active and closed projects
Current interview work is separated from read-only project history, keeping active workloads clear without losing completed records.
Attention-first cards
Each project card exposes applicant volume, actions needing attention, roles filled, and the next interview for fast comparison.
Cross-project calendar
The Calendar consolidates proposed and confirmed interview times across projects and supports Month and Week views.
Function confirmation
Confirm the updated scope: Active / Closed project discovery, focused project workspace, batch interview setup for up to five applicants, read-only closed history, project calendar, and cross-project calendar.
B3 end-to-end interview flow
An approved project is visible to the mentor immediately. IO can then shortlist through either the existing individual flow or the new project-based bulk flow.
Project readiness
Project approved
Project appears under Mentor · My Projects
Two shortlisting approachesApproach 1 · Existing Approach 2 · New
Application-based shortlist
IO opens one application and shortlists the applicant for the approved project.
Project-based shortlist
IO opens the project, selects multiple applicants, and sends the cohort to the mentor.
Mentor receives the shortlisted applicants’ profiles
Scheduling · Applicant response · Interview01 02 03
Mentor selects an interview setup option
One fixed slot
Send one fixed slot to one applicant.
Applicant responseConfirm the slot or request a change
Shared slots
Send up to five slots to multiple applicants.
Applicant responseSelect an available slot or request a changeConfirmed slots become Occupied for others.
Skip slot setup
Use when scheduling is arranged outside the portal.
Outside the portalNo slot response is required in the portal
Mentor and applicant conduct the interview
Mentor captures notes and evaluation
Submit interview outcome to IO
Scheduling rules
One applicant, one slot
The applicant must explicitly confirm the proposed slot or request another time.
Applicants ≤ slots ≤ 5
Each slot can be reserved by only one applicant. Reserved slots remain visible as Occupied to everyone else.
Keep the interview recoverable
An applicant can request a different time before or after confirmation; the mentor sends a replacement option.
Skip scheduling, not the interview
Skipping opens Interview Notes but does not automatically mark the interview as completed.